CMS stands for content management system, it is a computer application that helps support the creation and modification of digital content.
A CMS works by integrating document management, digital asset management and records retention functionalities, and providing end-users with role-based access to the organisation’s digital assets.
CMS systems are typically used for enterprise content management (ECM) and web content management (WCM). Both ECM and WCM systems have two components, a content management application and a content delivery application.
The CMA is a graphical user interface that is designed to allow the user to control the creation, modification, and removal of content from a website. The CDA provides the back-end services that support management and delivery of the content once it has been created.
Content management systems typically have four core functions. Indexing allows for all data to be easily accessed through a search function, so a user can search by author, keyword, or other attributes.
Format management capabilities allow for scanned paper documents and legacy electronic documents to be turned into HTML or PDF documents.
Revision features are designed to allow for content to be updated and edited, while the publishing functionality will allow individuals to use templates and tools to create and modify content.
