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April 14, 2015

University of Surrey ditches paper, goes mobile with Advanced

Staff and students can now communicate via native mobile devices.

By Alexander Sword

The University of Surrey has rolled out CMISGo, a cloud-based mobile timetabling and resource management solution from Advanced Learning.

Advanced’s product has been developed specifically for use with mobile technologies, allowing staff and students to view personalised course and exam timetables on their smartphones, tablets and desktops.

So far the system has been used to manage more than 15,000 teaching events since its implementation in September 2014. Rescheduling and updates to course timetables can be communicated using the system and automatically appear in the calendar on the user’s native device.

The technology was integrated into the Guildford-based university’s existing CMIS management information system, which was also provided by Advanced.

Harri ap Rees, Deputy Registrar and Director of Student Administration, at The University of Surrey, says, "CMIS has helped us to provide online personalised timetables to students and academic staff requiring less administrative support to manage timetabling.

"Implementing CMISGo was the next logical step to further increase operational efficiency by enabling students and academics to get easier access to their teaching and examination timetables through mobile technology."

The University of Surrey is now considering rolling out additional aspects of CMISGo’s functionality, including the solution’s built-in SMS functionality.

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Ap Rees commented, "As one of the UK’s leading universities, our strategy is committed to improving students’ experiences and by integrating with mobile technologies. CMISGo is integral to this. The system gives students all the information they need at their fingertips in keeping with young people’s expectations today.

"To date it has been used to successfully manage more than 15,000 teaching events and the feedback we have received has been very positive. Students have quicker access to their timetables in a much more accessible format, and when changes do happen, they are being notified much more seamlessly."

Ap Rees adds, "Timetable packs could be up to 20 pages long in hard-copy format. They took an inordinate amount of time to produce without factoring in any changes to course schedules. CMISGo is supporting our drive to become paperless and has freed-up administrators to focus on more value-added activities."

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