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January 7, 2009

Ricoh enhances archive automation with integrated document management system

Ricoh Americas, a provider of digital office equipment, has announced the availability of an improved Dataworks3 Archive module for integration with its DocumentMall system for on-line document sharing and management.

By CBR Staff Writer

According to the company, variable data printing projects can involve large volumes of transactional documents such as invoices and statements. Since these documents may be subject to regulations concerning retention and security, archiving is an essential part of the business process as is the ability to retrieve any one document to respond to an inquiry or request.

To help businesses expedite this task, the Dataworks3 Archive module can be configured to automatically archive to DocumentMall’s 24×7 online repository as part of the printing process. Variable data used to populate these vital business process documents is used for indexing in DocumentMall. Users can utilize the index values to search and retrieve a specific document from DocumentMall, said Ricoh Americas.

Hede Nonaka, executive vice president of Ricoh Americas, said: Organizing document workflow is imperative to any business function as it creates efficiencies that can reduce inaccuracies, streamline processes and minimize operational costs. Having the ability to integrate the variable data printing capabilities of Dataworks3 with a powerful storage solution such as DocumentMall provides additional value to our customers while helping them achieve their information security, compliance and disaster recovery objectives.

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