Land Registry plans to turn its purchase invoices and related documents paperless by implementing Version One’s document management and imaging systems.
The systems, which are expected to go live by the end of 2008, will enable Land Registry’s 100 authorised staff across 26 different sites to access the imaged documents either through Oracle E-Business Suite or via Version One’s web browser, DbWebQuery. This will help the accounts payable team to know the status of an invoice in the approval chain.
Version One’s software will be integrated into Land Registry’s OracleO E-Business Suite applications system. The department will also use Version One’s electronic storage system in conjunction with Oracle workflows to electronically authorise purchase invoices. Version One’s optical character recognition (OCR) technology will enable the data on these invoices to be automatically captured and verified before being uploaded.
Debbie Wilkinson, head of financial accounting at Land Registry, said: “We require a document management solution integrated into our Oracle system to speed-up the processing of purchase invoices and help us to become paperless. Version One’s systems used alongside a Kodak i260 scanner will enable us to centralise accounts payable, improve our payment performance, and cut costs whilst supporting our green agenda.”
In November, Dorset County Hospital has chosen document management and imaging software from Version One to process about 50,000 purchase invoices every year. The system is expected to go-live to up to 150 users in early 2009.
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