The Georgia Department of Administrative Services has implemented Oracle’s PeopleSoft Enterprise applications, running on Oracle’s Sun servers, to augment its supplier relationship management processes and procurement processes.
Oracle notes that its system will enable the division to analyse spending across state agencies and categories, as well as negotiate statewide contracts.
The state has collaborated with CherryRoad Technologies on the implementation.
Georgia State purchasing division has replaced a legacy environment comprising various procurement systems with PeopleSoft Enterprise eProcurement, PeopleSoft Enterprise Supplier Contract Management, PeopleSoft Enterprise Strategic Sourcing, and other PeopleSoft systems to improve procurement transformation.
Oracle said the PeopleSoft system integrates with the state’s catalog management system and an existing procurement registry.
The state now has line-item detail on purchases, and can pull spending data from across agencies and at the state level, improving statewide accountability and budget optimisation.
The PeopleSoft system contains all the data for contracts, request for proposals (RFPs) and other documentation necessary for paying a requisition in an electronic format, enabling users to view the documentation instantly.
Through PeopleSoft, the state was able to increase control by adding multiple approval levels and replace the paper-based, labor intensive process with an automated, electronic workflow, thereby enhancing the purchasing cards that many employees use.
With PeopleSoft Supplier Contract Management and the PeopleSoft Procure-to-Pay applications, supplier relationships for the state’s major agencies can be simplified, and the system now includes 24,000 participating suppliers statewide.
The company notes that PeopleSoft Supplier Contract Management can accelerate the supplier contract process and eliminate mistakes, as it quickly takes end users through templates, rather than relying on cutting and pasting.
